Meeting Minutes

Boneyard Booster Board Meeting

Date: January 18, 2025

Time:  5:00PM 

Meeting called to order by: Karin Merritt 

Meeting called to order at 5:00PM

4 out of 7 board members were in attendance. 

In attendance

• Jon Brubaker
• Angelica Brubaker
• Michael McCall
• Karin Merritt 

Not Present

• Christina Tarin
• Eric Tarin 
• Phoenix (Andrew) Smith

Approval of minutes

No reading of previous minutes, 1st meeting of the board.

Budget

No positive budget as all costs have been out of pocket from the board, once membership fees are collected, reimbursement will be made and monthly financial reports will be presented.

 

Jon and Karin will go and open a bank account. Hoping the account will accept Zelle payments for membership dues.

Agenda Items

Meeting with Ownership

Karin and Mike were asked to attend a meeting with ownership. Ownership is ok with us having a booster club, but the concern is that we would not put them, and the team in a positive light. In the previous season, there was some concern from management about the activity posted on the Skull Nation group social media page. It was full of negativity, rumor mill speculation and a lot of negative talk. If we are to move forward, everything we do needs to be in a positive light, for us, ownership, and for the 

team.

 

We will be posting some guidelines in the Booster Club Facebook group. If what our members post is in violation of the guidelines, they will be removed from the social media group.

 

Ownership wanted us to know that we may help our players, however, there is to me NO financial support for any player/players, owner(s) or any employeeA(s). This would be an IFL violation.

 

We are all to understand that we cannot force the player to attend any of the events that we plan for them. If there is an event that we really want them to attend, we can ask Cathy Guy to help get the players to attend one of our functions.

 

Information for us to be aware of, Kevin and Cathy Guy run the business side, Billy runs the football side. They will be working on getting us a liaison for the team. We do have permission to reach out for Cathy Guy if we need anything. They have asked to receive monthly communications from our group at least once a month.

They are also checking to see about the legality of us using the Sugar Skulls official logo.

 

Cathy did mention that we can have a table in the concourse for membership and drives

Table in concourse for membership and drives.

 

The group agreed that with the table on the concourse, we would have representation before home games and during halftime to allow our members the opportunity to watch the games.

EIN, Incorporation, Nonprofit

EIN, Incorporation, Nin profit

EIN - 99-5067304

ACC - Domestic Nonprofit Corp. 2375320

 

We are set up as a non-profit, but not for tax non profit at this time. This means that we cannot do our own 50/50 raffle..

We need to add onto our existing form and change addresses for board members.

Forms

Angelica will convert the paper membership form to a Google Form to allow people to sign up via their mobile or via laptop as long as they have the link to fill out the form.

Decision regarding fees was made.

$35 for an individual membership

$45 for a family membership for 2 to 4 family members

$10 for each additional family member for families more than 4

Membership numbers will be in the following format: 0001, 0002

1st 7 member numbers will be reserved for board members

Conflict of Interest

All members will be required to fill this form out. It clearly outlines what can be considered conflict of interest

Release of Liability Forms

We can adopt a player but we are not required to adopt all players, Coach cannot tell us that every player has to be adopted in order for us to do this.

As such, a release of liability form must be signed by the player who is being adopted and the member who is sponsoring them.

There were talks of having multiple potlucks during the season by the coaching staff, this is not ideal as we (volunteers and other session ticket holders) have been covering the costs. Originally the coach wanted them for every home game. We discussed having one at the beginning of the season, one midway and the end of session.

There was a suggestion that the end of year potluck be held at the player’s apartment since it has grills and it is easier for the players to attend.

There is a planned BBQ for all season ticket holders on 3/23.

General Membership Meeting

We will have a general meeting for members to fill out membership forms and pay fees. 

Date: March 1 

Time: 10 AM - 12PM

Place: Kennedy Park, same area where we had the end of year potluck

Next meeting 

Next meeting will be held on February 24, 6PM 

Motion to adjourn was made at 5:55 p.m. and was passed unanimously.

Meeting Minutes

Boneyard Booster General Meeting

Date: March 1, 2025

Time:  10:00 AM 

Meeting called to order by: Karin Merritt 

Meeting called to order at 10:08 AM

Welcome

Karin welcomed the group and gave a quick summary of the meeting she and Mike had with the team owners and leadership. She let the group know that our team liaison is Yasmine and that we have requested something to raffle off based on our options.

Reminder that we may NEVER give a player or coach any cash.

Let the group know that there is too much negativity on the social media pages. People are seeing it; we need to watch the negativity that is being posted.

Agenda Items

Budget

Bank account is with Vantage West, and we cannot use Zelle. We will be using PayPal to collect online payments.

We have $145 in the checking account.

EIN, Incorporation, Nonprofit

EIN, Incorporation, Non-profit

EIN - 99-5067304

ACC - Domestic Nonprofit Corp. 2375320

We are incorporated as a Domestic Non-Profit, working on obtaining our 501-C status.

Forms

Sign up forms were provided to all who were in attendance. Most people signed up using the online form.

$35 for an individual membership

$45 for a family membership for 2 to 4 family members

$10 for each additional family member for families more than 4

Membership numbers will be in the following format: 0001, 0002

 

Conflict of Interest

All members will be required to fill this form out. It clearly outlines what can be considered conflict of interest

Release of Liability Forms

Spoke about the release of liability forms, each person who wants to adopt a player must sign one of these forms.

Apartment Boxes

We will need to make baskets for 25 players and 6 coaches. It was decided that we would also make apartment boxes that would include basics such as paper towels, detergent, dish soap, brooms, etc.

 

There was a discussion on pitching in donations or creating individual basket donations. Most in attendance agreed on putting money towards purchasing items from Costco to create multiple baskets. If somebody wants to commit to creating their own basket for donation, that is acceptable.

The goal is to meet prior to the season ticket BBQ scheduled for 3/23/2025 and then distribute the baskets to the players at the event.  This will show the other season ticket holders what our group does for the team and encourage them to sign up. We will be accepting membership forms and payments at that event.

Training Camp BBQ

Cooch has requested a BBQ for 3/16/2025 and another one midseason (around 6/8/2025). The location of the mid-season BBQ will be at the player’s residence complex.

Volunteer Sign Up During Games

We will have a table at all home games for Booster signups. We are looking for volunteers to man the table before kickoff and then during halftime.

Meeting called to closed at 10:59AM

Meeting Minutes 6/8/2025

Boneyard Booster General Meeting

Date: June 8, 2025

Time:  11:50 AM 

Meeting called to order by: Karin Merritt 

Meeting called to order at 11:52 AM

Welcome

Karin welcomed the group and reminded all members that previous meeting minutes can be found on the group FaceBook page as well as will be emailed to all members.

 

Agenda Items

Change in Board Officers

Eric and Christina Bristol have both resigned from the Board and Boosters to pursue other volunteer responsibilities. 

We need somebody to fill in for events and community outreach.

Right now Ali Reynolds is helping with events. All members voted to name Ali as officer for events

Budget

We have achieved over $1000 in membership fees. Karin and Mike agreed to use funds from the account to purchase burger patties for the BBQ. $198 was spent. Nicole has given $100 to help purchase the patties

Reminder: we do pay $5 a month in bank fees in order to have a bank account.We have $630.02 in the Checking account and $421.05 in the Savings account.

EIN, Incorporation, Nonprofit

Our 501c came through on 6/7/2025 but is backdated to January 14,2025 . If you kept your receipts for anything that was purchased for the Boosters, you can claim those items.

Membership Forms

Reminder when working the membership table, our PayPal link to make electronic payments on the membership form is on page 5.

We currently have 24 memberships, 16 are family memberships for 37 people

Golf Tournament

We are looking good for the number of sign ups for the Golf Tournament. There are limited spots so if anybody knows anybody who is interested in playing, please encourage them to sign up soon. 

We have 16 teams signed up so far and are expecting about 100 people.

Ali will be reaching out for volunteer helpers soon.

It is expected that the golf tournament can bring in about $2000 - $3000 for the Booster Club.

Volunteer Sign Up During Games

For the NAZ game, we need more volunteers to work the table pregame and during half time. Mike is working the table every game.

Angelica suggested looking at membership signups to see who marked that they were interested in volunteering in working the table.

Upcoming Events

Players send off for the Rattlers games, we will not be making large snack bags since they are traveling to Phoenix, but we do need volunteers to bring drinks.

Other Business 

Carl bought up using Robert’s rule of order. Per discussion with members present, we will not be using Robert’s Rule of Order unless we need more structure during our meetings.

Meeting called to Close at 12:03PM

 

Meeting Minutes

Boneyard Booster General Meeting

Date: July 20, 2025

Time:  11:00 AM

 Location:Brother John’s, end of season BBQ

Meeting called to order by: Karin Merritt 

Meeting called to order at 11:03 AM

Previous Meeting Minutes

Karin welcomed the group and reminded all that previous minutes have been emailed to all members and are located in the Facebook group under the Files Tab, see documents

 

Treasurer's Report - Mike M

Copies of the financials were available for people to review and take with them

Amount in account is $884.39

This does not include funds raised from the Golf Tournament and Silent Auction events. Today’s catered event has been deducted from our funds.

We do have 1 outstanding expenditure, we need to pay Karin back for the initial deposit to create the Booster bank account for a total of $105 ($100 to open checking account, $5 to open savings account)

Karin will submit a receipt for $85 for the cake that was purchased for the event,

 

Membership

We have 25 families/60 people enrolled as Boosters.

Renewal membership fees will increase by $5 for each group, fees will not be increased for the $10 additional family member after 4 people.

All new membership effective 7/19/2025 will be valid for the 2026 season and will expire on 12/21/2026

Early renewals, if a member renews prior to 12/31/2025 for the next season, they will receive the current pricing structure.

$35 for an individual membership

$45 for a family membership for 2 to 4 family members

$10 for each additional family member for families more than 4

 

Beginning 1/1/2026, membership pricing will increase by $5.00.

$40 for an individual membership

$50 for a family membership for 2 to 4 family members

$10 for each additional family member for families more than 4

 

Membership dates are valid for the standard calendar year (Jan 1 - Dec 31) All current memberships will expire on 12/31/2025.

 

Booster Officers

Due to Jonathan Brubaker’s early resignation in the year, Mike has been acting as VIce President and Treasurer. Due to financials having his name, he is going to focus on being the  Treasurer. We need to elect a new Vice President.

 

Vice President election

Ali Reynolds nominated Scott Toot as Vice President and the nomination was approved by all members in attendance,

 

A new position of Event Coordinator was created for the hard work that Ali Reyenolds has been doing and it became official as a board position,

 

Term of Office

 After discussions, it was decided that terms for all positions would be for 2 years. Karin and Angelica have already had 1 year as President and Secretary so those positions would be up for election in 2026. If nominated, they can run again for consideration.

 

Vice President, Treasurer, and Event Coordinator will be up for election in 2017 unless one of the members resigns.

 

EIN, Incorporation, Nonprofit

We have our 501c and it has been backdated to 1/14/2025.

 

If you kept receipts, contact Karin so she can provide you with a 501c letter to claim on your taxes.

Golf Tournament Updates - Ali R

We were hoping to get 18 teams for the tournament and we ended up with 28 teams signed up. We made about $18,000 with the sign up fees and after expenses (paying the venue, purchasing raffle items and other expenses, we made about $2000.

 

Some of the expenses allowed us to get ahead for next year’s tournament which we are hoping will be held in March 2026. 

 

Adoption Updates

 

Other Season Update/Next Year

We will need to make baskets for 25 players and 6 coaches. It was decided that we would also make apartment boxes that would include basics such as paper towels, detergent, dish soap, brooms, etc.

Discussion about doing some fundraising prior to the start of next season.

Sarah to email Karin for a list of items to purchase for player baskets for next season.

 

The IFL has 3 booster clubs in the entire league and they are all located in Arizona.

 

When we played in San Antonio, the announcer made a shout out to our booster club. As a result of this, Mike was invited to speak on a podcast. The Beaumont Renegrades reached out to Mike on how to get a booster club started for their team which was established on 7/19/2025 

 

Upcoming

Bus to Las Vegas

Collecting drinks and snacks to send the team off on Friday. Karin to send finalized time via email and Facebook once everything is confirmed.

 

Anything else?

It was suggested to create a registry (Amazon, for example) with a list of items needed for the player baskets, apartment boxes that people can start purchasing for the next year.

 

Watch party for the final game against Las Vegas will be at Brother John’s

 

Meeting called to close at 11:26 AM

Boneyard Boosters
General Membership Meeting
September 4, 2025
I
Previous Meeting Minutes - see FB page (or emailed)
I Treasurer's Report - Mike M
III
IV
V
VI
Membership26 Families/ 62 people
Renewals -1/1/2026 goes up $5 each group (not add'l after 4), Early Renewal- no
change
Booster Officers
A. Acc Changes made
B. Bylaws
Nonprofit
501c3 letters - need a list of who we sent letters to for the IRS
Fundraising
A. Golf tournament
B. Dining out options
C. ??
VII Player Baslkets/Apartment Boxes
A. Inventory
B. Amazon Wishlist - Boneyard Boosters
VIII Other Season Update/ Next Year
IX Up Coming
X Anything Else/ Anybody Else? (aka Call to the Audience)
Close meeting

Meeting Minutes 

Boneyard Booster Board Meeting

Date: December 4, 2025

Time:  6:30 PM

Location: Sugar Skulls Office

Meeting called to order by: Karin Merritt 

Meeting called to order at 6:23 PM.

In Attendance:

Karin Merritt, Mike McCall, Ali Reynolds, Angelica Brubaker, Tim Barkley, Scott Toot, Anita Toot, Coach Kizer

 

Previous Meeting Minutes

Minutes from the last meeting approved.

 

Treasurer's Report - Mike M

Update on the financials

Income since the last meeting is all based from renewals of memberships.

• Total Income: $3991.78
• Total Expenses: $436.75
• Other (Start Up Income): $105.00
• Total cash in our account: $3666.03 

 

Membership

• We need to get final numbers and review the spreadsheets.
• Ali to send Angelica verbiage to update the registration and renewal forms regarding fan behavior and if in violation, upon board approval, membership may be revoked and not refunded.

 

• Early renewals pricing will remain in effect until 12/31/2025, 
• Beginning 1/1/2026, membership pricing will increase by $5.00.
  • $40 for an individual membership
  • $50 for a family membership for 2 to 4 family members
  • $10 for each additional family member for families more than 4
• The membership sign up and renewal pages will be updated with new pricing on 1/2/2025 to accommodate for the New Year’s Day holiday.

 

Report Due

• ACC – We can file as a Non-Profit; $10.00 DUE 1/14/2026
• IRS 990N – Since we have less than $50k gross receipts, we can send a postcard that we exist and how many donors, and how much they donated
• 501c3 letters – we need to compile a list of who we sent letters to the IRS – Ali provided Karin the due letters

 

Fundraising

• Golf Tournament Updates – Date is set for 3/28/2028 at Quarry Pines Gold Club. Donations are already being collected. Flyers sent out. The tournament is scheduled for the day before the game opener; Edmund, Coach and Bones will appear at the tournament. Discussion about having some players show up at the end to help hand out awards.
• Nate is asking if the board is willing to put money in for goodie bags, $1000 – $1500 is being requested, Tshirts will be part of the goodie bags. Board approved to provide funds, requested to know what the official amount that is being asked from the board.
• The board approved a motion for Ali to make business cards for her community outreach role.
• Dining out options – A small portion of funds from meals purchased would go towards the Boosters. Something to keep in mind at these events, we need to have people available because we would only receive funds if the patrons state they are supporting our cause. Restaurants could include Olive Garden, Panda, etc

 

Player Baskets/Apartment Boxes

The Booster’s Amazon wish list "Boneyard Booster” has not had anything purchased so far. We need to post it back on the FaceBook page for what we need so people can purchase during the holidays if they would like to help out.

 

Other Season Update/Next Year

New Ownership/ Opportunities

• Met with Edmund, every away game the team is provided with 50 tickets. Each player can get 2 tickets. If the players don’t use the tickets, they may become available for Booster members.
• Increasing the quality of the food at the TCC.
• Sound system -  Edmund is trying to bring in a game day manager. 
• Suggestion of using Corbett’s as a watch party venue and a place to hang with the players.

 

Upcoming

• Table –  We can sell merchandise as long as it is not food related. 
  • Ali will take a look at ideas.
• Bus trip
  • Bus trip to Rattlers game.
    • There is a lot of interest. Still need final pricing; about $45 a person for the bus. Mike is working with Edmund on bus details.
    • Working with Rattlers booster club and talks for Tailgate opportunity.
    • Rattlers group tickets rates are $25 for section near the team. Group rate is for 25 people or more.
    • We would offer at cost pricing for Booster members, approximatively $75 a person.
    • Higher price for non-booster members.
    • For a package that would include a bus (ride up and ride back), T-shirt, and food, the ticket would be about $100.

 

Anything else?

• Team Related Items:
  • 3/1/2026 – 3/7/2026 are try outs.
  • 3/12/2026 is player move in day – requesting queen size bedsheets, pillow, shower curtain and towel rack for initial move in.
  • Practices will be held from 9:30 AM – 11:30  AM.
  • When the weather gets hotter, time will change to 8 AM - 10 AM.
  • 3/22 BBQ – last day of camp, practice ends at 11:30. Set up at 11:00
  • 3/18  around noon, plan for 30 min to talk with the team. Bring some gatorade, healthy snacks
• We will create a letter for Walmart to request donations: sheets, curtains, pillows.
• Discussion about fan experience as an auction item, Coach reiterated that the player should be compensated for their time.
• Ali bringing up a conversation that she had with Billy – what kind of stuff would the guys need? Additional practice meals are being requested, Tuesdays and Fridays are covered. They need Wed and Thursday practice meals.
• 3/23 Season ticket holder event.

 

Next meeting

Date: Jan 29, 2026

Time: 6:30 PM

Location: 2719 N. Campbell

 

Meeting called to close 7:45PM by Karin

Meeting Minutes 

Bneyard Booster Board Meeting

Date: January 19, 2026

Time:  6:30 PM

Location: Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

Meeting called to order at 6:32  PM.

In Attendance:

Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

Not attending: Ali Reynolds, Tim Barkley

Previous Meeting Minutes

Minutes from the last meeting were approved.

Treasurer's Report - Mike M

Update on the financials

Total cash = 3886.71, this does include $12 fee paid out for the ACC

There will be a new format of the report for next month for the reporting to separate 2025 and 2026 financials.

Income Tax should be made this weekend (1/31/2026 - 2/1/2026)

 

Membership

Angelica to add board members to shared Folder to access membership listing.

Need to get a group photo of the Boosters.

Need to get a group photo of the executive board.

Per Edmund, the Boosters will be able to be on the field for play intro, 10 members each home game. Talked about getting the members who work at the team table before kickoff and during halftime during home games to be on the field the following home game.

 

Angelica still needs the verbiage from Ali to put on the membership enrollment about members’ behavior during games.

 

Report Due

ACC report was filed and accepted 1/13/2026

 

Fundraising

Golf tournament

Nate has purchased stuff and didn’t want to wait for money from the Boosters.

Discussion about the location of the tournament, word is concerning how many teams have signed up and whether it is too expensive for people who want to play.

 

Angelica suggested that a meeting is scheduled within 2 weeks for Nate and Ali to provide information and address some concerns that have come up.  

Scott to ask Ali and Nate if they can meet on 2/12 - Thursday.

 

Player Baskets/Apartment Boxes

Scott requested a 501c letter to go to WalMart to purchase items.

Karin to provide a generic letter. 

 

Coach has asked the Boosters to concentrate on purchasing the following prior to the players moving into the apartments.

• Sheets
• Pillows
• Shower curtains
• Shower rings

 

Access to the Seasons apartments will be on March 1st. Board members will see about getting with Karin to stock the apartments for the guys (8 sets of dinnerware) 

 

Players may be reaching out to the Boosters for information on finding jobs.

Suggestions:

A-Team security or Circle K have apps where people say what shift they want to pick up.

Application to sign up for shits = ShiftSmart

Other Season Update/Next Year

We can’t sell merchandise at our table at the games due to an exclusive contract the team has signed. Question to go out to find out if we can sell raffle tickets.

 

Upcoming

BBQ

General Member Meeting will be held that same day.

Player baskets will be handed out.

March 2nd for moving the stuff into the apartment. 

 

Bus Trip

We need at least 50 people to attend; tickets are blocked out for the Mother’s Day game at the Rattlers.

We are trying to use the same bus company as the team,

Lunch - Mother’s Day conflict. Restaurants near the arena are booked up and would not be able to accommodate a large group. Talk about a box lunch idea was made.  

 

After further discussion, there were talks about doing the bus trip for the July 9th game instead of Mother’s Day. This would allow us to put feelers out there during home games and put a sheet on the table for people who were interested in attending.

Anything else?

Ideas thrown out for the end of season celebration.

The date is not defined; it will be based on the end of season.

Practice: we have 4 games on Sundays; on those weeks, we can come to view practice on Friday. We have 4 games on Saturdays; on those weeks, we can come to view practice on Thursday.

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes 

Fundraiser Meeting

Date: Feb 12, 2026

Time:  6:30 PM

Location: Sugar Skulls Office

Meeting called to order by: Karin Merritt 

Meeting called to order at 6:32 PM.

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

Meeting Minutes

fundraiser meeting

Date: 

Feb 12, 2026

Time:  

6:30 PM

 

Location

Sugar Skulls Office

Meeting called to order by: 

Karin Merritt 

 

Meeting called to order at 6:32   PM.

 

In Attendance:

Tim Barkley, Karin Merritt, Mike McCall, Angelica Brubaker, Scott Toot, Anita Toot, Coach Kizer

 

Not attending: Ali Reynolds, Nate 

 

Previous Meeting Minutes

Minutes from the last meeting were approved.

 

Memberships

Fundraising

Bus Trip

 

Player Baskets/Apartment Boxes

Other Season Update

 

Up Coming

 

Anything else?

 

Next meeting

Date: Feb 12, 2026 (Specific to talk about the Golf Tournament)

Time: 6:30 PM

Location: 2719 N. Campbell

 

GENERAL MEETING

Date: March 22,2026 prior to the team BBQ

 

Meeting called to close 8:24 PM by Karin

 

Meeting Minutes 

Boneyard Booster General Member Meeting

Date: March 22, 2026

Time:  10:00 AM

Location:Kino Sports Park, parking lot

Meeting called to order by: Karin Merritt 

The meeting was called to order at 10:02  AM.

In Attendance:

Sign in sheet was provided for all members to sign in

Board Introductions: 

Board members in attendance introduced themselves and the position they held.

Treasurer's Report - Mike McCall

Copies of the latest financials were passed out to each member.

Total cash = $4059.37, after costs from the BBQ, the total should be reduced to about $3800.00, we spend about $349 for the event.

Most of the money came in from memberships.

Taxes have been filed for the 2025 year.

 

Membership

• 16 total renewals.
• Scott asked members if they are ok with sharing contact information to the members of the team. All agreed and a notepad was provided for people to add their information.
• At the Season Holder meet and greet, we will be available for new sign ups or renewals.

 

Current Calendar

• Copies of the calendar were shared with all members in attendance.
• Volunteers are needed for the Gold Tournament and working the Booster table at the home games.
• At the first home game a tribute will be made for season ticket holder #1 Richard Bristow who passed away last year. 9 members of the family will be on the field for player introductions.
• Open Practices:
  • Coach has stated that when we have HOME games, practices will be open on the following days:
    • If the game is on a Sunday, Friday’s practice is open.
  • If the game is on a Saturday, Thursday’s practice is open.

 

Fundraising

• Ally and Nate are both not here to talk about the Golf Tournament.
• We are open for suggestions on fundraisers, all  ideas are welcome.
• We are working with Wal-Mart to see about asking for donations for the team’s bus trip snacks.
• This year the bus will be picking up the guys from the apartments (The Seasons) on Wetmore and 1st.

 

Player Baskets/Player Apartments

We will be assembling them after the meeting.

We currently have a wishlist on Amazon, and will be updating it with needs as the team lets us know what they need.

 

Other Season Update

• Adopt-a-player; this year we will be limiting one player to each family
  • Each participant (family and player) will need to sign a liability waiver in order to participate.
  • We are asking that as a minimum, you feed your play once a month.
• If you plan on attending away games, we can get tickets and be seated near the team. The exception to this is for the Rattlers games.
• Please remember that events can be planned at the last minute, it is all  based on the team’s availability , practice and other commitments the team must attend.

Up Coming

• The May 10th game against the Rattlers is on Mother’s Day so we will not try to do a bus trip for that game. But we can get discount tickets to the game. We (the Boosters) are not making money off this, you purchase the tickets straight through the Rattlers. The tickets are about half off. QQ code provided at the meeting.
• We are thinking about doing a bus trip in July for the Rattlers game, in the works as the price of Diesel is going up and that may impact the price of the package we are offering (bus trip to and from Phoenix, ticket to game and a possible stop at the new Buckee’s)
• Mid Season BBQ - Date to be determined as well as location

Code of Conduct

Last season an incident occurred and we need to ensure all of our members behave accordingly at away games. If something happens, the board will talk about the incident and then make a decision. Once a warning has been issued, on the next incident, your membership will be revoked and you will not receive a refund. All members attending agreed to the Code of Conduct policy.

 

Meeting called to close at 11:12 AM

Boneyard Boosters
Board Meeting
April 1, 2026 5:55p
Iו
Previous Meeting Minutes - General Meeting had already been approved
Treasurer's Report - Mike M
Current Balance 4217.80 (includes renewals and donations)
IRS N990 submitted
III MembershipTotal renewal 16 Current #'s 71
IV List of Questions and Concerns-Scott
Ali is working on a Website that should help to answer many questions in one place
An email welcoming all new and renewed members - will include Bylaws and all of the
Boards contact info - Karin sent
Ali offered to work up Business Cards for the Board
Dietary restrictions are shared in generic form, due to privacy of the player. But will be
shared with the adopter
More regular Board and General Meetings. Board Monthly during the Season and
General 1-2 between BBQs. Not always have General meeting associated with BBQs
Players are asking about Pots/ pans and Garbage cans. Garbage cans were provided
initially but may have been mistakenly thrown out. Pots and Pans will be in Apartment Boxes
next year, we hope. If adopter wants to provide, that is awesome.
Coaches have the current extra inventory to share with players. New inventory will build
after the end of the season and needs to be stored in temperature-controlled storage. It has
out grown Karin's extra bedroom.
V Golf Tournament
A. Communication - multiple opportunities were afforded and assumptions were made
that caused a number of issues. The Chair runs the event. Need to centralize to a
committee and the Chair.
B. Receipts - We are now a 501c3 and have to do a better job of tracking our expenses
and income streams. Need a Separate but connected account specifically for the
Tournament. Need a Budget up front and final reports. Ali will follow up with
Quarry Pines. This will apply for the Board and All events moving forward. May look
at Hughes Credit Union as they are connected to the Team.
C. Other Problems/ issues
Purchase/ acquire a Square for some other form for payments. Over $500 was lost to
Stripe fees.

VI Next Home Game - list for who works Promotions and the Table. Who goes on the field.

VII Committees
Need for Events, Baskets/boxes, Golf Tournament, etc

VIII Goef Trescott - Jerseys and ball
Agreed to purchase these items for $200. Mike and Tim will handle the exchange.

IX Anything Else/ Anybody Else? (aka Call to the Audience)
Bus Trip in July is in jeopardy, due to fuel prices making our break even in doubt.

Next Meeting - April 30th 6-8p Will look into Main Event for location
Close meeting 8:02

Boneyard Boosters

General Membership Meeting

May 31, 2026, meeting called to order 10:04 AM

I Previous Meeting Minutes – for approval

Previous General Meeting from 3/22/2026, motion to approve Scott

Change ‘Gold’ to ‘Golf’

Approved - All

II Treasurer’s Report – Mike M 

Total in account = $4861.50

We will start using Zeffy for new membership signups, collecting membership fees, and collecting funds for fundraising campaigns. We will be performing a test to see how the automatic membership cards look. Mike and Ali will be the testers for membership cards.

III Membership – Karin

We finished last year with 69 people. As of today, we have 38 new members with a total of 89 members for the 2026 season.

 

IV Website - Ali

We have a new website for the Boosters that is almost ready to launch. We will be posting a calendar of events who is going to be on the field,  who is working the table, and our team Amazon wishlist. Please send any pictures you have with the team to Alicia. Goal is to publish the website by this Friday. 

V The Chamber of Southern Az – Karin and Scott

We were approached about joining this organization, offering us connections with others. There is a monthly meeting with contractors and organizations within Southern Arizona. $45 to attend this functions to get our activities out to other organizations. Karin will be attending the June breakfast but we should start attending if we have the availability.

VI Fundraisers

Main Event 

Date: 6/21/2026 (Father’s Day)

Time: 4:30- -6:30 PM

20 percent of all sales excluding alcohol sales will come to the Booster Club. We can also set up another fundraiser for 2027 in Feb or March.

Silent Auction(s) Mike Jones Jersey has been won. The winner has been contacted but they have not reached back so we are going to consider it not claimed: so it will go to the next bidder.

We do have 2 more Game worn jerseys to auction as fundraisers

We also have a 2019 inaugural signed football for auction.

VII Committees - 

Sign up sheets for Player Baskers, Golf Tournament, End of Year BBQ, Fundraising, Swag Wants. Will be by the front door for people to sign up.

VIII Vans to Rattlers Game 

Scan the code for the Zeffy code. The plan is to  leave at 2pm from the guy’s apartment. Must purchase ticket(s)  by 6/25/26

Ballpark 6/3 with the guys, depending on success, we can get discount or free tickets to future ganes for the players

7/4 Night at the racetrack, 5 dollars off – this is a bye week.

VIII Next General Meeting - TBD

IX Anything Else/ Anybody Else?  (aka Call to the Audience)

Please be respectful to each other, be mindful of the type of conversations you are having, don’t talk badly about others in public areas. If there is an issue, please bring it to a board member, we don’t want to lose out on potential booster members because they are overhearing conversations that can alter their opinion about our group.

Board elections - If you are interested in running for President or Secretary for the 2027 season, please let Angelica know and she will add your name to a ballot for elections at our last general meeting.

GENERAl MEETING  - Discussion about having the general meeting before the BBQs or having them at another time, consensus was to have them prior to BBQ.

MEETING CALLED TO CLOSE AT 11:09 AM

Boneyard Boosters
Board Meeting
September 24, 2025

Attendees: Karin Merrit, Scott Toot, Michael McCall, Ali Reynolds and Anita Toot

Meeting was called to order at 6:25pm by Karin Merritt, President
Treasurer Report
Michael gave an update on the financial situation via Vantage West Bank.
Membership
Total Income: $3,636.37
Total Expenses: $436.75
Start up Income: $105
Total Cash in Account: $3,304.62
26 Families/62 People
Renewals: anyone signing up on or after January 1, 2026 - there will be a $5 per member
increase. Any member signing up before December 31, 2025, there will be no price increase.
Richard Bristow: has passed away and his Brother would love to have a Memorial during the
First Game. Working with Players/Team/Booster to solidify plans.
Booster Officers
Ali to look into this event as the Event and Community Chair
ACC Changes Made
Bylaws
Nonprofit
Added Scott Toot as Vice President
Added Alicia (Ali) Reynolds as Other/Events and Community Chair
Meeting Occurrences and Board Chair Terms Added
5013c Letters
Fundraising
President, Treasurer and Secretary - last year of term
VP, Media and Events Chairs - one more term
All in favor of the changes
Ali to submit list of letters sent to those who donated to the Golf Tournament
Golf Tournament
Ali informed us that we are looking for a March date and Nate Shehow and herself are
calling around for the best course to accommodate. Karin suggest Randolph
Ali will be in contact with the Coach regarding datesthat would work best for players
and staff to participate.
Dining Out Options
Portion of meals purchased at various locations
Chipotle, Panda Express, Sauce and Bear Canyon were suggested.
Ali to call around and ask for more information
New Fundralsing Ideas
Arizona Bowl
We could potentially have the ability to get of each ticket sold for the Arizona
Bowl to the Booster.
Tickets are $27 each
Ali to gather more information before next Booster Meeting
Player Basket/Apartment Boxes
Inventory
Karin and Ali counted all items that were returned
Ali suggested adding lotion to the players list
Collecting Plates, Silverware and other kitchen items
Amazon Wishlist - Boneyard Booster
Call to Audience
Brother Johns
Spreadsheet to be created with needs and wants
Perhaps thinking of a new venue to host Team Gathering/Watch Parties.
(spaces for 100)
Barrio Brewing on 22nd/Park
American Eats
Culinary Drop Out
Wooden Nickel on 22nd/Country Club
Off Season Booster Gatherings
Top Golf, Tucson Baseball Games
Tables at Events/Games
Getting the Booster Club to have tables at various events around Tucson,
including the Golf Tournament
Vendor Status
Billy Message
Selling Pictures and Booster Swag
No food allowed to be sold
Sugar Skulls logo - need approval by Kathy Guy
Ali spoke with Billy prior to meeting to find out what worked/didn't work this
past season - needs and wants

Adopt A Player
Billy suggested more lunches at practices instead of just cookies, snow
cones, etc.
Mandatory contact information between Player and Family

Next Meeting
December 4th - Time and Location TBD
Meeting was Adjourned at 7:55pm by Karin Merritt, Presiden